Staying organized is an essential part of being productive especially when working from home. As a blogger, it’s easy to get lost in a sea of deadlines, post ideas, and social media needs when we are trying to balance it all with personal life. Read on to learn 25 organizational tips for bloggers that will hopefully help you get your blogging life in order!
25 Organizational Tips for Bloggers
General Blog Organization
- Keep a password file – and keep it safe. You will rack up lots of usernames and passwords when you own a blog. Put all of these in a password-protected document, or better yet, jot them all down and store them in a fireproof safe in your home.
- Use a blogging planner. Note any blogging-related activities you need to do, including writing blog posts, taking photos, or shopping for materials. The more you jot down, the more organized and productive you will be! (I also keep an affiliate binder to manage “terms of agreements”, payout info, etc.)
- Tidy up your workspace daily. It’s hard to be very organized or productive when your blogging area is a disaster. Toss any papers you don’t need. Make a to-do list at the end of your day, so you know exactly what to work on the following day.
- Open a business bank account. If your blog is your business, keep the finances separate from your personal money. This makes it easier when looking for missing payments or needing to pay for a blogging expense.
- Track every single form of income and expense. Keep a spreadsheet, and update it each time you receive a payment. Also, note every time you spend money on a blog-related purchase. Tracking this through the year makes tax time a lot less hectic!
- Clean out your inbox each day. Set aside time to move as many emails from your inbox into the trash bin or appropriate folders as you can. Decluttering your inbox regularly keeps your email organized.
- Create email folders. Folders – or labels, in Gmail – make it easy to find the emails you need, when you need them. Save confirmations or messages for blog campaigns in their own folders for quick retrieval.
- Print important contracts and documents. Printing vital documents keeps them from getting lost in your email or on your computer. Shred contracts and other important papers once they are no longer needed.
- Set canned responses. Make it easy to reply to similar pitches or requests with a canned response. Create a response on time, save it, and reference it each time you get the same kinds of emails.
- Empty the trash weekly. To keep your email account organized and storage to a minimum, delete the emails in your trash bin each week. If you are afraid you may need to refer to a deleted email later, at least keep it down to the last couple months worth of emails in there.
Blog Post Organization
- Write down all ideas. Keep a notebook with you at all times, or use a notepad app on your phone. Evernote works great for collecting blog post ideas.
- Schedule your posts in an editorial calendar. Having a visual makes it easier to stay organized and on top of blog posts. WordPress has an Editorial Calendar plugin, and CoSchedule also works great for this.
- Make an evergreen content spreadsheet. For posts that you can promote year round, or at every holiday, create an Excel spreadsheet. Save this in Google Drive so you can refer to it anytime, anywhere. Refer to this anytime you want to contribute to a roundup, share relevant content, or link to other posts on your blog.
- Focus only on your top categories. Don’t let random ideas come into play on your blog. Keep things organized by writing only in the most popular categories your readers enjoy – and there should be no more than 4-5 of those to keep you sane!
- Create themed days. Having a set category or topic for each day of the week can make your blogging life much more organized and efficient. Maybe you share a recipe each Monday, a parenting tip on Wednesdays, and a craft on Fridays. Themes like this also let your readers know what to expect from you each day.
Blog Photography Organization
- Save photos with searchable names. It’s hard to find that cake photo you need it’s stored as “IMG_0934”. Give your photos better names, at least when you save the edited versions that are ready for your blog.
- Get an external hard drive. Moving your photos from your computer to a separate hard drive for better organization. It frees up the amount of files you have to sift through on your desktop to find what you need.
- Utilize online storage. Dropbox is a great way to organize your photos and make them easy to browse. They even have a mobile app so you can access your phones and share them on social media right from your phone.
- Create different image sizes during editing. To avoid having to resize or have terrible images for the various social media platforms, create all the necessary sizes at once. This keeps you organized and cuts down on time spent on photo editing.
- Delete any photos you don’t need. Avoid keeping all 6 shots of the laptop you are reviewing or the cake you just baked. Clear out the clutter of extra photographs so your folders stay nice and organized.
Social Media Organization
- Bookmark your social media accounts. Make it easy to get to your account pages to track your numbers, get a link for a sponsor, or to just be active on the networks. Add the direct link to your favorites bar for quick reference.
- Schedule updates. Take 30 minutes or so to set up tweets and Facebook posts to go live over the next few days. This keeps your organized, your accounts active, and you from spending too much time on social media!
- Build a social media spreadsheet. Similar to the evergreen content spreadsheet, having one for social media lets you know what to share and when. Write up sample tweets and updates so all you need to do is copy and paste.
- Set up a social media schedule. Schedule times to visit different social media networks throughout the day, so you aren’t sitting on Facebook for hours. During these times, check for replies or private messages, engage with your fans, or check stats for each site.
- Track your follower counts. Once a month, make note of the followers you have on various social media platforms. Every 3 or 6 months, assess your growth on the networks. Focus on the accounts that are seeing the most growth, so you aren’t wasting your time where you can’t get traction.
Do you have any organizational tips for bloggers?
This post may contain affiliate links, please review my disclosure policy .